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NJHA Library & Links
J. Harold Johnston Memorial Library Interlibrary Loan Policies (ILL)
ILL Fee Schedule
ILL Guidelines
Interlibrary Loan is a transaction between libraries, a form of resource sharing by which one library's collection is utilized by another in response to a mediated request for a specific item on behalf of a patron. The original or a copy of the item may be provided.
The library of the New Jersey Hospital Association offers interlibrary loan services to NJHA Member libraries for the lending of monographs and the provision of photocopies from its collection. Requests are filled within copyright guidelines. Materials that do not circulate will be proprietary or confidential materials, periodicals, reference works or publications currently available for purchase from the New Jersey Hospital Association.
The library maximized its services via membership and participation in electronic networks. Thus, access to the collections and ILL services of the NJHA library are available via DOCLINE as well as telefacsimile.
Collection Emphasis
The NJHA library is a multi-media collection that focuses on the delivery of healthcare and the administrative and business aspects of hospitals and health systems. Areas covered include, but are not limited to, organization, legislation, economics, manpower, utilization, trends, education, statistics and standards. Clinical aspects of medicine and patient care are excluded.
Collection Statistics
777 audiovisuals
4,186 monographs
716 periodical titles
2,685 periodical volumes
170 current periodical subscriptions (includes free subscriptions)
1,180 vertical files
100 boxes of archival materials
17,000 Microfiche (titles/volumes)
In General
Loans are not made directly to individuals. Periodicals generally do not circulate in their original form. The NJHA library is a member of the NN/LM (National Network/Libraries of Medicine). Participants in this network should follow network policies and procedures for ILL. Use the NJHA library as the "last resort" after all free providers in New Jersey Health Sciences Library Network (NJHSN) and/or basic Health Sciences Library Network (BHSL) are utilized.
Inerlibrary Loan Procedures
- Requests should indicate copyright compliance
- All citations should be verified and cited on ILL forms
- Articles over 50 pages may be charged 5 cents per page over limit or the item loaned to you
Methods of Sending Requests To Borrow
- Standard ALA interlibrary loan form
- DOCLINE, NJHA LIBID = NJUHRE
- Telefacsimile: 609-275-4107
- OCLC Symbol = hre [we are a non-supplier; please use one of the above request methods]
When To Telephone Request
- Interlibrary Loan Department, 609-275-4210
- For EMERGENCY ILL's, incomplete citation assistance and verification of title and RUSH ILL's via FAX. Please confirm all requests with appropriate interlibrary loan documents.
Telefacsimile
- Telefacsimile number: 609-275-4107
Book Loan Requests Made Onsite
The library will honor requests for the loan of book(s), made onsite, only from individuals who are employed at institutions that are members of NJHA. These requests will be treated as interlibrary loans, and "telephone/onsite ILL forms" prepared by the NJHA library. The patron and/or the NJHA library will request a CONFIRMING ILL for the onsite book loan from the individual's hospital or health facility. In most instances, the NJHA Library will telephone the library for verbal authorization at the time of the loan.
Fee Policy
There is no charge for ILLs to libraries of member hospitals, institutions and health systems of the New Jersey Hospital Association.
Rush Requests
ILLS are considered RUSH request when mailing or delivery is requested within a 24-hour period.
Availability
- The NJHA Library no longer provides ILL service to non-member NJHA libraries.
- Loans are provided only to libraries of member hospitals, institutions and health systems of NJHA.
- The NJHA Library is not a member of NJHSN of BSHL networks.
Delivery and Returns
Borrowing Library
- The borrowing library is responsible for all loaned material from the time of receipt until its return at NJHA.
- Borrowing libraries will replace lost or irreparably damaged materials, or will be billed for their replacement at current replacement costs. Materials that cannot be replaced will be charged to the borrower at a standard minimum $50.00 fee or for replacement cost. It is therefore advised that borrowing libraries return materials via Comet, or insured registered mail and that a return receipt be requested from the mail service used to return the item to NJHA.
NJHA Library
- The NJHA library will assume the costs of postage for outgoing loans. ILLs will be mailed first class or via the NJLN Comet delivery system to members of the NJLN. Loans of books to member libraries without Comet services will be insured and shipped UPS. We cannot loan to a P.O. Box address.
- Telefacsimile delivery only on request.
- Requests are filled daily.
Loan Period
The loan period for books is four weeks unless otherwise specified. The library director reserves the right to suspend borrowing privileges without prior notice for libraries or individuals with overdue items or upaid invoices.
Acronyms
ALA = American Library Association
NJHA = New Jersey Hospital Association
NJLN = New Jersey Library Network
NJHSN = New Jersey Health Sciences Network
OCLC = Online Computer Library Center, Inc.
NN/LM = National Network/Libraries of Medicine
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